Privacy policy

10Four Media (QMJ) Ltd (“we”, “us” or “our”), organiser of Battery Tech Expo, is committed to protecting and respecting your privacy.

This policy explains how we collect, use, store and share personal information when you visit the Battery Tech Expo website, register for an event, enquire about exhibiting, subscribe to updates or otherwise interact with us.

The data controller for the personal information covered by this policy is 10Four Media (QMJ) Ltd, of 7 Regent Street, Nottingham, NG1 5BS.

Our nominated contact for privacy enquiries is Russell Mason.

We process personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as amended.

ASP provides and hosts our website. Where ASP processes personal information on our behalf, it does so under our instructions and the applicable contractual arrangements.

We may collect and process:

• Contact and professional details, including your name, job title, company, postal address, email address and telephone number.

• Registration and enquiry information, including information provided when registering to attend, enquiring about exhibiting or sponsorship, submitting a proposal or requesting services.

• Marketing preferences, including subscriptions, consent records and requests to unsubscribe.

• Correspondence, including enquiries, feedback and records of our communications with you.

• Survey and competition responses, where you choose to participate.

• Transaction information, including bookings, orders, invoicing details and payment status.

• Website usage information, including IP address, browser type, operating system, pages visited and interactions with our website.

• Content you submit, including speaker proposals, exhibitor information and other materials supplied for publication or event administration.

Some information is necessary to process a registration, fulfil a booking or respond to an enquiry. Where required information is not provided, we may be unable to supply the requested service.

We use personal information to:

• Process registrations and administer attendance at Battery Tech Expo.

• Manage exhibitor, sponsor and speaker enquiries, bookings and participation.

• Provide requested information and services.

• Send practical event communications, including registration confirmations and important updates.

• Manage contracts, payments and accounting records.

• Send relevant event news and marketing communications where permitted.

• Conduct surveys and improve our events, services and website.

• Maintain website security, investigate problems and prevent fraud.

• Meet legal and regulatory obligations.

Depending on the purpose, we rely on:

• Contract: where processing is necessary to enter into or fulfil a contract with you.

• Legitimate interests: where necessary to organise and improve our events, respond to business enquiries, maintain security or undertake permitted business marketing, provided your rights and interests do not override those interests.

• Consent: where you agree to a particular use, such as marketing communications or cookies requiring consent.

• Legal obligation: where processing is necessary to comply with the law, including accounting and regulatory requirements.

Where we rely on consent, you may withdraw it at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.

We may send information about Battery Tech Expo and relevant events or services organised by 10Four Media (QMJ) Ltd, in accordance with applicable data protection and electronic marketing rules.

Where consent is required, we will obtain it before sending marketing communications. Where another permitted basis applies, we will provide an appropriate opportunity to opt out.

You can unsubscribe using the link in our marketing emails or write to Russell Mason at the address provided in this policy.

Unsubscribing from marketing does not prevent us from sending necessary administrative communications about an existing registration, booking or contract.

Any sharing of your information with another organisation for its own marketing purposes will be explained when your information is collected, and consent will be obtained where required.

We may collect technical information about your device and your use of our website, including your IP address, operating system and browser type. This information may constitute personal data.

Cookies and similar technologies may be used to operate the website, remember preferences, measure usage and support marketing.

Where consent is required, these technologies will only be used after you have given consent. You can manage your choices through the website’s cookie settings, where available, and through your browser settings.

Blocking some cookies may affect website functionality.

We may share personal information, where necessary and lawful, with:

• Website hosting and technical support providers, including ASP.

• Registration, email delivery, customer management and event administration providers.

• Payment processors and professional advisers.

• Suppliers supporting the delivery of our events and services.

• Relevant companies within our corporate group, where needed for administration or service delivery and supported by an appropriate lawful basis.

• Authorities or other organisations where disclosure is required by law or necessary to protect legal rights, prevent fraud or address security issues.

• Prospective buyers or successors in connection with a business sale or restructuring, subject to appropriate safeguards.

Service providers processing information on our behalf are required to protect it and use it only for the agreed purposes.

Where an event feature involves sharing your information with an exhibitor, sponsor or partner, we will explain that arrangement before the information is shared. An organisation receiving your information for its own purposes will be responsible for its subsequent processing.

Personal information may be processed in the UK and, depending on the suppliers we use, in other countries.

Where a transfer is subject to international data transfer rules, we will use an appropriate lawful mechanism, such as applicable adequacy regulations or approved contractual safeguards.

You may contact us for information about the safeguards relevant to your personal information.

We use appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

No method of transmitting or storing information is completely secure. If you have an account password, you should keep it confidential and avoid sharing it.

We retain personal information only for as long as necessary for the purposes described in this policy, including legal, accounting and reporting requirements.

Retention depends on the type of information, our relationship with you and any applicable obligations. We may retain a limited suppression record after you unsubscribe so that we can respect your marketing preferences.

Depending on the circumstances, you may have the right to:

• Access your personal information and obtain a copy.

• Have inaccurate or incomplete information corrected.

• Request deletion of your information.

• Request restriction of its use.

• Object to processing, including processing based on legitimate interests.

• Receive certain information in a portable format.

• Withdraw consent where processing relies on it.

You have the right to object to the use of your personal information for direct marketing at any time.

To exercise your rights, write to Russell Mason at the address provided below. We may need to verify your identity before responding.

Requests are normally handled free of charge and within one month, subject to any applicable extensions, exemptions or other provisions permitted by law.

If you have concerns about our handling of your personal information, please contact us so that we can investigate.

You also have the right to complain to the UK Information Commissioner’s Office (ICO):

Website: ico.org.uk

Where applicable, you may also complain to the data protection authority in the country where you live or work.

Our website may contain links to websites operated by exhibitors, partners, advertisers or other organisations.

Those websites have their own privacy policies. Please review them before providing personal information.

We may update this policy from time to time. The current version will be published on this page. Where appropriate, we will notify you of significant changes.

Questions, comments and requests regarding this privacy policy or our use of your personal information should be addressed to:

Russell Mason
10Four Media (QMJ) Ltd
7 Regent Street
Nottingham
NG1 5BS